How to Request Your DoD Security Clearance Records

According to the Department of DefenseDoD Security Clearance Records (“DoD”), about 3.6 million employees and contractors affiliated with the Department of Defense have a security clearance as of July 2019, which entitles them to see information typically protected from the public. Those clearances are subject to review, and maintenance of the clearance depends on the absence of adverse information from the clearance file.  If the clearance holder believes there is something in her/his/their security clearance file that may compromise clearance eligibility, the first thing to do is find out what is actually in the file.  DoD clearance information—pretty much all of the clearances except those for Intelligence Community components—is maintained in the “Joint Personnel Adjudication System (“JPAS”) which is managed by the Defense Counterintelligence and Security Agency (“DCSA”) as of October 1, 2019.

Until October 1, 2019, the majority of clearance processing was handled by the Office of Personnel Management’s National Background Investigations Bureau (“NBIB”); however, the 2018 National Defense Authorization Act and a 2019 Executive Order moved the process to the Department of Defense under the newly minted DCSA. Under the new process, DCSA’s DoD Consolidated Adjudications Facility (“CAF”) is “the sole authority to determine security clearance eligibility of non-Intelligence agency DoD personnel occupying sensitive positions and/or requiring access to classified material including Sensitive Compartmented Information (SCI).” This includes “all military service members, military applicants, civilian employees, and consultants affiliated with DoD, to include the staff of the United States Senate and House of Representatives, the Congressional Budget Office, the United States Capitol Police, selected judicial staff, DoD personnel at the White House, and contractor personnel under the National Industrial Security Program (NISP).”

Requesting Your Records

DoD personnel, whether active duty or civilian, as well as contractors, should request their JPAS records from DCSA under the DCSA Freedom of Information and Privacy Act (“FOIA/PA”).

OPM Form INV 100

Requesters may, but are not required to, use OPM Form INV 100 to request records. Although requesters may submit a handwritten request, using the form is the safest way to ensure submission of all required requestor information, and it simplifies the process. Failing to provide the information required may result in delays and requests for additional information. The specific information required can be found by selecting “Completed Investigation” here.

According to DCSA, completed requests should be sent to:

  • By mail: Defense Counterintelligence and Security Agency
    ATTN: FOI/PA office
    OPM-FIPC
    PO Box 618, Boyers, PA 16018
  • For deliveries requiring a street address:
    1137 Branchton Road
    Boyers, PA 16018
  • By e-mail:
    FOIPARequests@nbib.gov

DCSA warns that although requests may be sent by e-mail, it may not be an appropriate method unless the requester’s email system is secure, because the request requires personally identifiable information, including complete social security numbers.

What to Expect

The wheels of government turn slowly and this is no exception. Although you may be pleasantly surprised, be prepared to wait a while for a response to your FOIA/PA request. In our experience, responses have generally taken a year or more.  The new system may work more efficiently, but it is too early to tell.  The information you receive will also likely be redacted; however, you should be able to view enough information to understand the allegations.

What to Do Once You Have Received your Information

KCNF has a team of attorneys with extensive experience handling all aspects of security clearance law.  If you find your file contains adverse information, we can help.

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For more information, please check out Security Clearance Law and Procedure by KCNF partners Elaine Fitch & Mary Kuntz.